A leading financial institution is looking for an Administrative Assistant to provide support to the Office Administration Manager in facilities management and general office administration.

Principle Responsibilities:
Provide administrative support to the Office Administration Manager in the following areas:

– Office Management
Review and negotiate lease terms; coordinating office relocations, renovations, maintenance (building, office equipment), and space management; manage external suppliers / contractors; oversee mail room and courier services

– Administration
Order office supplies / handle procurement; budgeting, costing and invoicing; coordinate corporate events; handling travel arrangements

– Compliance
Implement policies and procedures; manage business continuity planning, health & safety, fire drills / evacuation and security; handle insurance contracts and business registration renewals

Requirements:
– Bachelor’s degree or equivalent
– 2+ years of work experience in office administration gained from a sizable MNC
– Ability to multi-task and prioritise, with a strong sense of urgency
– Strong attention to detail and organisational skills
– Excellent written and verbal communication skills in English and Cantonese, additional Mandarin language skills is an advantage
– Advanced user of Microsoft Office applications, including, Excel, Word and PowerPoint