Our client, a well known, leading global financial services firm, is looking for an experienced Executive Assistant to provide general secretarial and administrative support to Top Executives in their Hong Kong office.

Principle Responsibilities:
– Calendar management, including coordinating global / local meetings internally and externally
– Prepare meeting documentation and take minutes of management meetings
– Coordinate full travel schedules, including, flights, transfers, accommodation, visas etc
– Process expenses and reimbursements
– Organise events, conferences, venue bookings etc
– Prepare presentations, reports, internal / external communication, excel spreadsheets
– Handle calls and emails on behalf of the Senior Executives, take actions and delegate as necessary
– Carry out general administrative duties, such as, database management, photocopying, faxing, word processing, etc
– Provide team support to other secretaries
– Participate in ad hoc projects

Requirements:
– Bachelor’s degree or equivalent
– 5+ years of related work experience gained from a sizable MNC / international organisation
– Experience in supporting expatriates and ability to liaise at all levels
– Excellent written and verbal communication skills in English and Cantonese, additional Mandarin language advantageous
– Ability to multi-task and prioritise, with a strong sense of urgency
– Advanced user of Microsoft Office applications, especially Excel (v-lookups, pivot tables), PowerPoint, and Chinese Word Processing
– Strong attention to detail and organisational skills
– Possess integrity, professionalism and flexibility